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How to generate and deploy signatures using Google Workspace integration?
How to generate and deploy signatures using Google Workspace integration?

Learn how to automate signature management process with Google Workspace integration. Roll out and update signatures automatically.

Larry avatar
Written by Larry
Updated over a week ago

You can automatically manage email signatures for your company after setting up the integration with Google Workspace.

Once it is done, you must create employee signatures on the Signature Manager tab.

We recommend creating a Master Signature first so it is easier to create multiple signatures. If you have a Google Workspace Directory filled with the contact information of employees, you can generate email signatures by importing data from the Workspace Directory. Or, you can use the CSV import option if your Google Workspace Directory needs to be prepared.

After creating the signatures, click Deploy > Deploy to Gmail.

The pop-up next shows the list of the signatures you created. If the signature has an email address, it will be automatically grabbed from it, and the signature will be synced with the corresponding email account in the Google Workspace directory.

If the email address is missing from the signature, you must manually type in the email account to deploy the signature.

After inserting all the necessary email addresses, click Verify users for the Newoldstamp app to check whether the email addresses exist within the Google Workspace directory.

After verifying all email accounts, click Deploy to start the signatures roll-out.

When the deployment has been successful, all the signatures you deployed should have an "Installed" label.

It is recommended to repeat the deployment process after you make specific changes to the Master Signature, especially when the signatures changed their label to "Not Installed".

Note: If the signatures were created through the Google Workspace import and you have enabled the Automatic Signature Update, our system will sync users' data every 24 hours and redeploy the installed signatures automatically.
If you wish to make an update instantly, click the three dots button on the Google Workspace connection, navigate to Settings, and choose Force Data Update.

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