If you have already set up an integration with Microsoft 365, you can generate company-wide email signatures by importing data from Active Directory.
Step 1. Before importing the data, make sure all user information in Azure Active Directory is prepared.
Step 2. Create a master signature. The function of a master signature is to set up the template which will help to create standardized signatures for the specific department/whole company. While creating a master signature, please put in the information that will be default for all signatures (like company's name, company's website, company's logo, etc.) and include personal information, real or imaginary, so as to see how the final signature will look like.
Step 3. After saving the master signature, please click on the Import Data button and select Microsoft 365 Active Directory from the dropdown menu.
Step 4. Now it’s time to map signature fields with relevant data in Active Directory profiles. Click Choose data source to define whether the data should be taken from the master signature or Active Directory attribute should be applied:
Make sure you have mapped all signature fields with appropriate data sources before proceeding with the next step.
Step 5. Choose whether you prefer to import personal photos from Active Directory or not. If you choose not to import photos, the image from the Master Signature will be used for all the signatures.
Step 6. After clicking Next, you are welcome to select users or groups of specific users that you would like to create signatures for. You can use a search field to find particular users or select all users at once.
Step 7. Click Import to generate email signatures on the basis of master signature together with data imported from the Active Directory.
Please review the created signatures to make sure everything is filled up correctly and proceed with the deployment.
Note: After the signatures were created, every 24 hours our system can track if any changes were applied to the Outlook accounts of your employees. If any changes were detected, our system will update signatures with new information. In case you need the changes to be applied immediately, please use the Force Signatures Update option (Integrations tab -> three vertical dots button).