Creating a template for Exchange integration differs from creating a regular signature. Here we need to ensure the personal information of the signature users is pulled out from Active Directory and inserted where it is needed.
First, prepare a signature design and enter all the company-related information that has to be similar for all the employees (company name, logo, colors, banner, etc.). Like in the example:
Now it's time to work with the personal information of the employees. The personal information is not filled in the editor. Instead, it is automatically taken from Active Directory.
To make it work, you need to have Active Directory filled with valid user data, and this data synced with Exchange users' attributes. The user data has specific attributes that we can refer to for automatic data import and dynamically manage the signature data.
These attributes can be found in Exchange user properties:
Or by using PowerShell command:
get-user user_name | fl *
It is important to know that we need Exchange user attributes, not Active Directory attributes. This is because the data in either of those is similar, but attributes can have different names, which can cause errors.
Here is the list of most widely used User Attributes:
WindowsEmailAddress, FirstName, LastName, DisplayName, Company, Department, City, CountryOrRegion, Fax, HomePhone, Initials, Manager, MobilePhone, Notes, Office, Phone, PostalCode, StateOrProvince, StreetAddress, Title, WebPage
Once you have a list of attributes that can be used, we can place them in the editor by putting two percentage signs to left and right (e.x. %%DisplayName%% - where DisplayName is an attribute for Full Name in Exchange). By placing "%%DisplayName%%" in the Name field of the editor, you will ensure that the user name is placed right where the attribute is specified in the signature template.
Once you save this template and deploy it, any user in the department will have this signature attached to their emails after they send it. The signature will be filled with the appropriate data according to the attributes you have used.