Once you have successfully integrated Newoldstamp to your Exchange server, Newoldstamp will pull some data from your Active Directory to let you manage signatures easier.
On the first screen, after successful integration, you will see a list of the departments you have in Active Directory. Each user in Active Directory usually has a department assigned. Users with no department assigned will be grouped into one shared department that can also use.
Select the department you would like to manage the signatures for and proceed. You will be able to add departments later on as well:
All the departments you have added will appear in the top right-hand corner:
Each department can have up to four different templates that can be used in four scenarios:
1. Outbound New Emails (all new emails going outside of your company domain)
2. Outbound Replies and Forwards (all replies and forwards going outside of your company domain)
3. Inbound New Emails (all new internal emails that are sent within your company domain)
4. Inbound Replies and Forwards (all replies and forwards that are sent within your company domain)
This will help you have a more complex signature for outbound emails and a more basic one for internal communication and replies and forwards.
Once you have created one of the templates, you can either proceed to create the rest of them or copy the created one to be used in other scenarios:
You will also be able to copy the created templates to other departments by using the option at the very bottom of the screen:
So in case, you need just one template for the entire company and all scenarios, you will have to follow these three steps:
1. Create a template for any of the scenarios in any of the departments;
2. Copy the template to all scenarios in that department;
3. Copy the templates to other departments.
When you are ready with the template and want to start using them - Deploy them for each department one by one: