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How to install my email signature?
How to install the email signature in Outlook (2003-2016) for Windows?
How to install the email signature in Outlook (2003-2016) for Windows?

Installation Guide for Outlook

Larry avatar
Written by Larry
Updated over a week ago

Note: Make sure you are using either Google Chrome or Firefox during the installation process.

Create your email signature on and follow these simple steps to install it in Outlook on Windows. 

Step 1.

After you finish creating your email signature, click Save and Install button under the signature preview.

Or, if you have saved your signature priorly, hover over your signature on the Dashboard and click Use button.

Step 2.

Select the Outlook icon in the list of email clients.

Step 3.

Under the Signature preview click the Copy signature button, which will save the signature code in the clipboard.

Step 4.

Open Outlook application on your computer. Click a New Email button in the top-left-hand corner.

Step 5.

Next, click the Signature button and select Signatures in the dropdown menu:

Step 6.

Then create a New Signature and give it a name. 

Right Click the Edit Signature box and choose the “Keep Source Formatting” paste option.

Step 7.

Under Choose default signature, set the following options for your signature:

In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

If you want your signature added to all new messages by default, select one of your signatures in the New messages drop-down box. If you don't want to add a signature to new messages automatically, choose (none). This doesn't add a signature to any messages you reply to or forward.

If you want your signature to appear in the messages, you reply to and forward; in the Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none).

Step 8.

Click OK to save your new signature and return to your message.

Note: Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.

Step 9.

Compose a New Email to see your new email signature in action.

Congratulations! Now you will see your new signature in every email you send with Outlook.

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